Community Outreach Events & Adoption Events Guidelines
Thank you for your interest in supporting the animals at the Mohawk Hudson Humane Society. The dedicated team here at MHHS wants your fundraising activity to be successful and we will do the following to assist you:
Discuss your needs and goals for your event
Provide any requested information, brochures and/or promotional materials (as needed)
Provide a letter of authorization to validate the authenticity of the event and its organizers
Provide tax receipts to donors who make checks payable to Mohawk Hudson Humane Society
Our Mission: The Mohawk Hudson Humane Society works to enrich the lives of animals and the people who love them.
Guidelines
To make sure your event receives the attention it deserves, please complete and submit the attached application to the Philanthropy & External Affairs Department at least two weeks prior to the proposed activity. (Note: off-site adoption event requests must be submitted at least 30 days prior to the proposed events.) Approval will be granted on a per-event/promotion basis.
Permission must be given by the Mohawk Hudson Humane Society to use our name/logo in conjunction with your event, fundraiser or promotion. MHHS must approve all publicity such as radio/TV spots, flyers and print ads prior to distribution. Copies of the publicity may be submitted to the External Affairs Department at or mailed to the address above.
Publicity, promos, etc. may not imply that the event is sponsored or co-sponsored by the Mohawk Hudson Humane Society unless expressly stated by the Mohawk Hudson Humane Society. The event name must be followed by "in support of," "to benefit" or "proceeds to" the Mohawk Hudson Humane Society and may include our official MHHS logo.
Our ability to promote your effort through our communications channels will vary, and we are happy to discuss the ways and degree to which we can coordinate promotion.
MHHS must be notified if another organization will benefit from your event.
We require that participants/attendees be informed of the exact amount their participation will benefit MHHS. Specific disclosure statements can take various forms. Here are some examples: "All donations collected will go directly to the Mohawk Hudson Humane Society." "Fifty percent of each ticket sold will benefit the Mohawk Hudson Humane Society." "Ten percent of total purchases from 5:00 p.m. to 9:00 p.m. will benefit the Mohawk Hudson Humane Society." NOTE: the statement which best describes your event must appear on all advertising/publicity. Applications for fundraising events without a specific disclosure statement will not be approved.
Volunteers: Our organization's ability to provide volunteers to support a third-party fundraiser/event is limited. This is an opportunity for your group or business to help our organization and the animals that are in our care. Special circumstances, such as an off-site pet adoption event, usually require our assistance. Volunteer and staff will be provided on an individual event basis. The further in advance we are made aware of an event, the more likely we are to be able to assist you.
If you are not sure if your event will require staff or volunteers, please call the External Affairs Department at (518) 434-8128, ext. 206 or 221 and we can guide you.
Liability: Mohawk Hudson Humane Society, staff, volunteers and all related entities are not liable for any injuries sustained by event participants related to an event benefiting the Mohawk Hudson Humane Society.
Costs: The Mohawk Hudson Humane Society will not be responsible for any event expenses.
Donation Proceeds: Donation proceeds should be submitted to the Mohawk Hudson Humane Society within 30 days from the date of the event.
We reserve the right to deny any application for fundraising activity that does not complement the mission of, or project a positive image of, the Mohawk Hudson Humane Society.
